BUYER GUIDE · UPDATED 5 NOVEMBER 2026
Describe the equipment and the work.
A useful used-equipment enquiry identifies both the unit and its intended job. An engine model, truck badge or excavator weight class is a starting point. Configuration and condition determine whether an individual unit meets the requirement.
1. Identify the unit precisely
Provide the make, model and any serial, chassis or engine number available. Photograph identification plates clearly. If the unit is a replacement, include the current installation and the components that must connect to it.
2. Specify the configuration
For engines, state the assembly and accessories required. For trucks and trailers, include axle configuration, load and dimensions. For excavators, list the boom, bucket and attachments. For generator sets, give kW/kVA, voltage, frequency, phase and operating duty.
3. Separate condition from description
Record whether the requirement is for a running unit, a project or a source of parts. Ask for current photos and the seller’s written condition statement. Displayed hours and mileage should be distinguished from documented history. Ask about visible damage, repairs, leaks, missing parts and the inspection that can be arranged.
4. Agree what the quotation covers
List the actual unit, included accessories, quantity, preparation, loading, delivery terms and timing. Confirm any inspection or test records to be provided. Where a warranty is offered, ask for its written scope and conditions against the quoted unit.
Copy this enquiry checklist
Equipment category: Make / model / serial or chassis number: Application and configuration: Required condition: Quantity: Accessories / attachments required: Inspection or test records requested: Delivery destination: Target timing: Photos attached:
5. Keep the evidence attached to the unit
Keep the quotation, identification photos, inspection notes and agreed scope together. Where more than one unit is offered, identify which records belong to which unit. This makes comparison clearer and avoids treating a general catalogue photo as evidence of an individual machine’s condition.